Maintaining an equipment registry is an essential way to keep your repair, safety and maintenance programs in order and can end up saving you large amounts of money. You can use a computerized maintenance management system (CMMS) or an enterprise asset management (EAM) system to fill out a built-in equipment registry. If you don’t have either of these systems, be sure to use a database that has enough fields for all of the basic information. These fields should include:
- Equipment Name – What you call the piece of equipment in all of your records
- Location –Include quadrants, floor and building codes, as well as plant, country or column numbers, if necessary
- Manufacturer –Original equipment manufacturer (OEM)
- Date Installed – Used for warranty coverage or maintenance schedules
- Model Number –Specifies exact machines
- Serial Number – Allows you to find correct parts and procedures.
- Description – Short and concise
- Comments – Other important information, such as what the equipment does or the design capacity
With everything organized in one place, you will save man hours of searching for information. Knowing the status of your equipment at a glance can save you money.